January 28, 2004

1/28/2004

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Roll call

Denise Corlett, Stanford - Missed due to practice
Denise Van De Walle, Bowling Green State - On Call
Phil Shoemaker, Alaska-Fairbanks - On Call
Kim Vinson, Cameron - On Call
Eddie Matthews, Methodist - On Call
Danny Miller, Averett - On Call
Joel Walton, Ball State - On Call
Sarah Weier, AVCA Legislative Rep - On Call
Bill Kauffman, AVCA Staff Liaison - On Call


Convention Summary

Division I
Sarah and this committee will be working on camps/clinics issue (coaches working during quiet period with PSAs). Sarah has developed a position paper on this subject, and the majority of coaches oppose this exception to the recruiting calendar. This position will go to the recruiting sub-committee. Club coaching during a quiet period is permissible with some exceptions. The AVCA position would be to allow it for practices only, not for club competition. Spring season format is an issue, especially in comparison to large versus small schools and academic calendar (semester versus quarter). Preseason exhibition/scrimmage match is also on the back burner for Sarah. The match would not count in the overall win/loss record. Denise Van De Walle mentions that Michigan can be recruited in the quiet period (high school season different), but coaches can not recruit in Canada (which is competing right now in high school).

Division II
Phil and Kim have not heard any major issues from their division coaches.

Division III
Most coaches have been happy with the legislation, except for the non-traditional season being changed.

Two-Year College
Sarah is helping Sue Sinclair put together some FAQs to help educate TYC coaches. The challenge is not knowing how much TYC coaches already know about the legislation.

Men
Joel said it was very good news that Rutgers-Newark will be allowed to continue awarding scholarships.


AVCA Legislative Operating Code (click here)

Bonnie Kenny, Joe Sagula and Sarah produced this code in an effort to show how issues go through the legislative process. Any coach can use this process as a vehicle on how to get an issue out in the open, discussed, put forward to the NCAA and possibly adopted. Basically, it is a chain of events. The main issue is not just to complain - have a solution and ideas as well. Below is the proposed code, and Sarah asked for any tweaks to language as it is an evolving document.

The American Volleyball Coaches Association has grown in many ways in the last couple of years. As it has grown, the issues and concerns of the membership have increased as well. One of the issues has been NCAA legislative issues. This observation applies to all constituencies within the organization (i.e. Division I, II, III, NAIA, 2-year colleges).

There are two things we need to do consistently when addressing NCAA issues appropriately. One, we need to educate our membership. This can be done in a number of ways that include but are not limited to email dissemination, website posting, in-person presentations and attendance at conventions. It might benefit the membership by providing a seminar at the annual convention that is meant to educate the membership of the legislative process and would also reiterate the legislative proposals that are intended to be reviewed during the next legislative cycle.

The other thing we need to do is to be active in the NCAA legislative cycle as a non-member. We can do this in a number of ways. We can provide position statements and research accordingly all the legislative proposals that affect the sport of volleyball in order to notify the sponsor of the organization's position about the proposals. We can also enlist the help of NCAA conferences in order to propose and provide the vehicle for the AVCA to get legislation passed.

In order to do these things well, we need in place an operating code that outlines what and how we get information collected, organized and passed on to the appropriate people. Below is an outline that describes how this process works for the AVCA:

1. Coaches will complete and submit the Legislative Proposal form. This form serves as a summary and general research of the issue to encourage organization of the issue. This form will be distributed to the respective Head Coaches Committee and the Legislative Representative.

2. The HCC will discuss and debate the issue. All sides of the issue are discussed amongst the committee and a vote is taken to determine the extent of concern by the group. If the vote is 75% or more of the committee feel it is a legitimate issue that the AVCA should get involved in, then the issue is alive and will be addressed further. The coach(es) who submitted the request will adjust the form and add the necessary information and then the revised document will be submitted to the Legislative Representative.

3. The Legislative Representative to the AVCA Board of Directors will then proceed with research and organizing information in order to educate the entire membership. This research and organization will include among other things, information to be posted on the website, researching NCAA information and databases, contacting key individuals outside the organization to pursue other ideas and information related to the issue and researching other sport organizations and legislation.

4. The Legislative Representative will engage the Legislative Committee on status of these issues. The Legislative Committee will assist in researching and organization of this information.

5. The Legislative Representative will then present the organized information to the Head Coaches Committee at which time the committee will decide if, after all the information is presented, the issue should be further pursued. The committee will be polled one more time to determine if the majority of the group still feels there is legitimate reason to pursue the issue. If there is not a majority within the committee, the issue will not be pursued.

6. If it is determined that the issue should be pursued further because of majority vote from the Head Coaches Committee, the issue will then be organized and sent to the entire divisional membership. One way this is done is through the method of surveys. The entire divisional membership will be surveyed either through their Head Coaches Committee representative or through an online process.

7. If the results of the survey are 90% or more in favor of a change or position, the AVCA has an option to propose legislation through the process of the NCAA or prepare a position statement that can be provided to the NCAA, conferences or other committees. This position paper would be the AVCA's method of communicating to the NCAA membership the ideas, support or opposition of the AVCA membership. If the AVCA chooses to propose legislation, it will be researched and prepared to be sent to the appropriate NCAA committee. In this case, the proposal will have to be approved by three different committees prior to being addressed by the Management Council.

8. If the AVCA chooses the option of proposing legislation, the Legislative Committee will work on organizing, researching and writing the proposal. Prior to the proposal moving forward to the NCAA, it will be reviewed and approved by the Head Coaches Committee. If the Head Coaches Committee approves it by 90%, it will move forward to the Board of Directors. The Board of Directors will then review and approve or not approve the proposal.

9. If the AVCA chooses the option to prepare a position statement for the appropriate governing body, the Legislative Committee will work on organizing, researching and writing the statement. Prior to the statement moving forward to the appropriate body, it will be reviewed and approved by the Head Coaches Committee. If the Head Coaches Committee approves it by 75%, it will move forward to the Board of Directors. The Board of Directors will then review and approve or not approve the statement.
NOTE: The appropriate governing body includes such groups as the sponsor of a proposal, a NCAA committee that addresses applicable legislative issues, another coaches organization or a conference interested in proposing legislation on behalf of the AVCA. The AVCA is interested in working with other outside entities in order to protect the interests of the member coaches.


AVCA Position Statement: Bylaw 13.13.1.3 (click here)

This position on camps and clinics did not go through the operating code, but it was abundantly clear the position at the AVCA Convention. Below is the AVCA statement. The recruiting sub-committee will read this in February.

Per NCAA Bylaw 13.13.1.3, it is permissible for coaches to be employed by a camp or clinic without being subject to the recruiting calendar restrictions. However, this recruiting calendar exception does mandate that coaches are not permitted to recruit or extend any written or verbal offers of financial aid during the prospect's participation in a camp or clinic and these camps and clinics cannot be conducted during a dead period.

The AVCA would support legislation, sponsored by the Recruiting subcommittee that eliminates this exception for the sport of women's volleyball. The recruiting calendar for the sport of women's volleyball was effective April 25, 2002. Although the process was a long and well-researched one, NCAA Bylaw 13.13.1.3 is the exception to the recruiting calendar that has been a challenge for the sport. When the recruiting calendar went into effect, the circumstances of this exception were unknowns.

Below are rationale points relevant to why the AVCA feels that NCAA Bylaw 13.13.1.3 should not be an exception for the sport of women's volleyball:

1. Prospective student-athletes feel the pressure of attending these camps and clinics during this time period if they've been contacted by a coach to inform them they will be working the camp or clinic.

This is a student-athlete welfare issue and one that is an unnecessary expectation of the prospect. The coach puts emphasis on attending a particular camp or clinic during this time therefore, the prospect feels obligated to attend the camp just because the coach is working it. Also, they are required to pay for the camp/clinic and cannot receive free or reduced admission.

2. Working a camp or clinic during the quiet period is a recruiting advantage for those coaches who work these camps/clinics because they have an opportunity to evaluate the talent of the student-athletes and the student-athletes have an opportunity to meet and talk with coaches.

The quiet period, as part of the recruiting calendar, is designed to enhance the quality of life for coaches and student-athletes. Bylaw 13.13.1.3 allows coaches and student-athletes to interact at these camps and clinics even though no recruiting is occurring.

In conclusion, the AVCA requests legislation is proposed to eliminate the exception as put forth by NCAA Bylaw 13.13.1.3 to allow coaches to work camps or clinics without regards to the recruiting calendar. It is a student-athlete welfare issue and a recruiting disadvantage for this exception to be applied to the sport of women's volleyball.

Based on the majority of our coaches' membership, the AVCA would like to eliminate the exception for women's volleyball coaches to be able to interact in the manner with the student-athletes during the quiet period at camps and clinics.


Division I Legislative Proposals: Update (click here for proposals)

Division II Legislative Proposals: Update (click here for proposals)
Not too much controversial legislation and the NCAA did a good job of educating the membership on all the issues.

Division III Legislative Proposals: Update (click here for proposals)
Playing and practice season has been a major issue through the reform package. The NCAA educed the fall season to 18 weeks. The non-traditional season also was reduced to 16 days and one competition day. Another issue is the self-release legislation where a student-athlete basically releases themselves. Schools will not necessarily get the release form, which often served noticed that a student-athlete was wanting to transfer. The student can sign the paper without the school's knowledge.

Updated Legislation (click here for status)

Next Call: Wednesday, Feb. 25 - 10:15 a.m. CT

 

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