JVDA Board of Directors Meeting Minutes

9/4/2008

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Attendees

Board Members: Jenny Hahn, Tim Hardt, Joe Jablonski, Neil Mason, Bill Milborn, John Sample, Dave Weitl, Rich Zeciski. 

 

Other attendees: Kathy DeBoer (AVCA) & Cheryl Simpson (JVDA).

 

Day 1 - Tuesday September 2, 2008:

Meeting held at Fusion Volleyball Center was called to order by President Rich Zeciski at 2:30 p.m.

 

* Kathy DeBoer made presentation to move our focus from and Organization to and Association.

 

* Rich and John review budget.

 

* Jenny proposed applying for YJOV Grant to help with VolleyTots Tour program for this fall.

 

Motion was made by Bill Milborn to increase budget for VolleyTots Tour program. To be increased to $5,000.00 and apply for a $10,000.00 matching grant from YJOV. Tim made a second to the motion.

Vote: All were in favor. Motion carried. Cheryl will fill out application by to September 10th.

 

* Discussion of on-going relationship between JVDA & USAV.

 

* Review of Goals and Objectives from web site. It was decided to divide and rewrite them as follows:

 

Jenny & Dave: Relationship of JVDA/USAV

Bill & Cheryl: Growth of Membership

John, Tim & Neil: Increase number of kids playing

Jenny & Dave: Serve as Primary Voice/Representative

Joe & Rich: Promote Best Practices

 

* John recapped budget from proposed Dallas mid-year event followed by discussion of event.

 

Motion was made by Bill Milborn not to pursue 2009 mid-year event, but to purse a 2010 mid-year event. Second to the motion was made by Tim Hardt.

Vote: All were in favor. Motion carried.

 

Motion was made by Jenny Hahn to have year-end event pricing as follows: $700.00/team for JVDA members only prior to 2/15/09. After 2/15/09, $800.00/team for JVDA members and $850.00/team non-JVDA members. Second to the motion was made by Tim Hardt.

Vote was as follows:  In favor: Joe Jablonski & Tim Hardt. Opposed: Neil Mason, John Sample, Bill Milborn, Dave Weilt, and Jenny Hahn. Motion failed. Discussion was tabled until Wednesday regarding pricing of year-end event until further review of budget.

 

-* Jenny discussed forming nominating committee for election for new board member to replace Rich Zeciski following term as President. Board appointed Jenny Hahn, Dave Weilt and person to be selected at General Meeting to form committee to select nominees for vote in November 2008.

 

* Discussion of a Code of Conduct

Motion was made by Bill Milborn to have Dave Weilt author a JVDA Code of Ethics to be posted on the Web site. Second was made by Tim Hardt. 

Vote: All in favor. Motion carried.

 

Motion was made by Bill Milborn to adjourn meeting at 9:30 p.m. to resume at 9:00 a.m. Wednesday. Second was made by Tim Hardt. 

Vote: All in favor. Motion carried.

 

Day 2 - Wednesday September 3, 2008:

 

Meeting held at Fusion Volleyball Center was called to order by President Rich Zeciski at 9:00am

 

* Presentation was made by USSSA (An affiliate member of USA Volleyball). Dan Klinkhammer, Jessica Christopherson and Deb Smith. They are looking to partner with the JVDA for organization of their national level organization and structure. Presentation will be reviewed and discussed in future conference call meetings.

 

* Discussion was reopened regarding pricing for year end event. Motion was made by John Sample to have early registration by 3/1/2009 for JVDA members only for $750.00/team after that date $795.00 for any team. Team entry fees would be non refundable with an entry deadline of May 15, 2009. Second to the motion was made by Jenny Hahn. 

Vote:  All in favor. Motion carried.

 

Amendment to motion was made by Tim Hardt to change pricing to have a $100.00 charge for refunds prior to May 15, 2009 with a non refundable policy after May 15, 2009. Second was made by Bill Milborn. 

Vote:  All in favor. Motion carried.

 

* Discussion of agenda for General Membership meeting. Presentations will be made based on review of goals and objectives as discussed on first day of BOD meeting  Discussion of VolleyTots Tour will be presented by John & Neil. Rich will put together proposed agenda for review by BOD prior to meeting.

 

* 2009 Events were reviewed:

 

   - No club JVDA events will be sponsored but member club events can be listed/linked on the JVDA web site.

   - Year End Championships will be in Louisville, Ky., June  27-30, 2009.

 

* Tim discussed The Chicago Olympic Bid Team offer to partner with the JVDA to help bring the 2016 event to Chicago. They would like to present at the General Membership Meeting. All agreed this would be advantageous. They will be added to the agenda and will participate on next conference call.

 

* YJOV meeting was discussed and Rich Zeciski, John Sample and Tim Hardt will be voting members to attend.

 

* Youth mid-year event was proposed to be held March 20-22, 2009 for ages 6-12. It would take place at Chula Vista in the Wisconsin Dells. A committee will be established to proceed with event plans.

 

Motion was made by Joe Jablonski to create a line item in future budgets to reimburse BOD members, a predetermined amount, for travel related expenses to BOD meetings. Second was made by Tim Hardt.

Vote: All in favor.

 

Motion was made by Joe Jablonski for the next BOD meeting to be held in southern California in conjunction with a membership drive. Second was made by Tim Hardt. 

Vote: All in favor.

 

Motion was made by Tim Hardt to adjourn meeting at 2:30pm. Second was made by Joe Jablonski.

Vote:  All in favor.

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