February 12, 2009


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AVCA Division III Head Coaches Committee Meeting

Meeting Minutes

February 12, 2009 - 11 a.m. ET

Present: Becky Schmidt (Chair), Jen Bowman (NESCAC), Bob Weiner (Little East), Dorothy Webb (NEWMAC), Bret Stothart (Commonwealth Coast), Roger Worsley (Empire 8), Lisa Gallagher (Independents & Skyline), Jonathan Penn (Liberty), Deana Jespersen (Pennsylvania), Alexa Keckler (Centennial), Sam Lambert (SCAC), Julie Patrick for Kandis Schram (GSAC), Marci Sanders (ASC), Michelle Blaeser (MIAC), Deb Zellers (Independents), Bridget Sheehan (NCAC), Vicki Brault (OAC), David Kwan (Heartland), Jeanne Hess (MIAA), Jill Jolliff (WIAC), Deb Kiick (CCIW), Kathy Gebhardt (NAC), Jason Jones (AVCA)

Not Present: Amanda Cuiffo (Great Northeast), Katrina Dagan (North Atlantic), Steve Pike (SUNYAC), David Shumaker (NEAC), Ray Bello (CUNYAC), Bridget White (NJAC), Margie Knight (Capital), Randall Kreider (Commonwealth), Michele Zabinski (Freedom), Phil Pisano (AMCC), Robin Pietryk (USA South), Andrea Hoover (ODAC), Jennifer Walker (IIAC), Tom Ackerman (SLIAC), Tammy Swearingen (President's), Jennifer Saylor (Midwest), Dianna Graves (SCIAC), Mark Massey (Northwest), Kim Kelly (UAA)   



I.  NCAA Playing Rules Committee

Becky reminded the committee that it is important to provide feedback on possible rules changes during the comment period each year. There will be no rules changes for DIII during 2009. The NCAA is continuing to study and collect data on the substitution and scoring rule changes made last year. The two-year rules change cycle begins in 2010. Thus, rules can be changed or added in 2010 and then can't be changed again until 2012.


II.  NCAA Convention  

The proposal to establish August 15 as the first permissible start date for preseason practice did not pass. The committee discussed several reasons why the proposal failed including economic considerations as well as opposition from the Student Athlete Advisory Committee who felt the earlier start date would take away from summer jobs and internships. Roger Worsley asked the committee to get with their training staff and track injuries that can be classified as preventable if student-athletes had more preparation time prior to competition.

A proposal passed that Division III coaches must be certified in first aid, CPR and AED machine use.

A proposal passed that allows voluntary individual workouts during the playing season.

A proposal passed allowing a student-athlete to participate in a spring competition without counting as a season of participation.

A proposal passed to establish a limit on the number of student-athletes from the same member institution who may participate on an outside team tour without requiring the tour to be certified as an institutional tour.


III.  Membership

Currently, just under 80% of DIII coaches are members of the AVCA. The committee discussed reasons the other 20% of coaches don't join the association. The primary reasons discussed were that the school would not pay the membership fees and some DIII coaches are part-time and don't find the value in the membership.

The group discussed how to reach out to these coaches and get them to join. One idea was for the AVCA to write a cover letter that outlines some of the membership benefits important to DIII coaches and send that along with a membership brochure to athletic directors and coaches at the DIII schools who are not members. Another idea was to have some of the full time coaches in a conference help recruit some of the part-time coaches in their conference to join.

Becky felt there was growth potential among assistant coaches as well. Some on the committee felt the $90 membership rate was too high for many assistants to join who in some cases are part-time coaches. Becky suggested a program membership fee where the entire staff could join at a rate higher than a DIII head coach but less than what a head and assistant coach would pay.

The AVCA has started a new membership initiative called the Camp Affiliate Program. This program allows college coaches to include AVCA membership in the price of their team camp fees. The high school team would pay the camp fee including the reduced membership amount of $50 and the coach of that high school team becomes a member. This gives the college coach an extra marketing tool in selling their team camp and the AVCA gets additional members. Becky will send more information about this program to everyone on the committee. Coaches who are interested in participating should contact Ashley Beil at Ashley.beil@avca.org.


IV.  Dig Pink/Dig for the Cure Data

Becky will be contacting everyone on the committee via e-mail to submit the amount of money raised by each conference from Dig Pink or Dig for the Cure events to her by March 1.


V.  Marketing DIII Volleyball

Becky put together a newsletter template that could be used to promote DIII volleyball. The group discussed the sample newsletter and the biggest question was how to get everyone included. The idea is that coaches would submit information for the newsletter and each region would be represented. A volunteer from each region would go through the submissions and coordinate the information submitted for each edition. The timing of distribution would be based on the amount of information received. The committee will brainstorm on this and other marketing ideas and discuss again at a future meeting.


VI.  VolleyTots/Kids/Pups

 The committee discussed the VolleyTots program and how it can be used as a grassroots way to introduce volleyball into your community. Becky is going to send the committee additional information on this program.


VII.  Collegiate Sand

Collegiate sand is not yet a sport in DIII but it may become one in the future so it is important to keep sand volleyball on the radar. Ally Oliver with Smack is interested in speaking with any DIII coach who is interested in the sport.


VIII. DIII Men's Volleyball Championship

Jonathan Penn reported that the Molten DIII Men's Championship will be held April 17 - 18 at Ramapo College in Mahwah, New Jersey. Becky encouraged the committee to attend if possible and support the men's game.


IX.  AVCA Update

Jason reported that the NCAA has selected the Division I Women's Volleyball Championship locations through 2012. These locations will also be the site of the AVCA Convention during these years. They are as follows:

  • 2009 Tampa, Florida
  • 2010 Kansas City, Missouri
  • 2011 San Antonio, Texas
  • 2012 Louisville, Kentucky

The audio recordings, PowerPoint presentations and handouts from the classroom presentations in Omaha are available on the AVCA Web site. To access these resources go to http://www.avca.org/ and click on "Education/Resources," then "Coaching Education,": "Convention Seminars" and "Omaha 2008." The videos of the on-court sessions will be available in the AVCA Product Store in the next two weeks.

Registration is now open for the AVCA Spring Conference. The spring conference is held in conjunction with the NCAA Men's Volleyball Championship and will be held May 7 - 9 in Provo, Utah. The conference is designed for both women's and men's coaches and headline speakers are Terry Pettit and Carl McGown. For more information or to get registered visit http://www.avca.org/.

The AVCA job board is almost complete. The components should be ready by the end of February and the board should be functional sometime in March. More information will be posted on the AVCA Web site. The AVCA is designing an events calendar for open dates but that project is further from being finished. Jason will provide more information when available.


The meeting was adjourned at 11:48 a.m. ET. The next Division III Head Coaches Committee meeting will be held at 11 a.m. ET on Thursday, April 9.    

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