August 13, 2009


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AVCA Division III Head Coaches Committee Meeting

Meeting Minutes

August 13, 2009 - 11 a.m. ET

Present: Becky Schmidt (Chair), Jen Bowman (NESCAC), Amanda Cuiffo (Great Northeast), Katrina Dagan (North Atlantic), Jonathan Penn (Liberty), Don Perkins (NJAC), Alexa Keckler (Centennial), Margie Knight (Capital), Randall Kreider (Commonwealth), Sam Lambert (SCAC), Kandis Schram (GSAC), Marci Sanders (ASC), DeAnn Woodin (IIAC), Tom Ackerman (SLIAC), David Kwan (Heartland), Jeanne Hess (MIAA), Tammy Swearingen (President's), Jill Jolliff (WIAC), Jennifer Saylor (Midwest), Kathy Gebhardt (NAC), Mark Massey (Northwest), Jason Jones (AVCA)

Not Present: Bob Weiner (Little East), Dorothy Webb (NEWMAC), Bret Stothart (Commonwealth Coast), Steve Pike (SUNYAC), Roger Worsley (Empire 8),Lisa Greiner (Independents & Skyline), David Shumaker (NEAC), Ray Bello (CUNYAC), Deana Jespersen (Pennsylvania), Michele Zabinski (Freedom), Phil Pisano (AMCC), Lindsay Birch (USA South), Andrea Hoover (ODAC), Michelle Blaeser (MIAC), Deb Zellers (Independents), Bridget Sheehan (NCAC), Vicki Brault (OAC), Deb Kiick (CCIW), Dianna Graves (SCIAC), Kim Kelly (UAA)



I.  AVCA Report

Jason reported that the AVCA Convention will be held December 16 - 20 in Tampa. Registration will open at 9 a.m. ET on Wednesday, August 19. Hotel reservation links and call-in numbers will be available at that time as well. The AVCA has room blocks available at the Tampa Marriott Waterside (headquarters hotel), Westin Harbour Island and Howard Johnson Plaza Downtown.  Additional hotel information including rates can be found at

The AVCA understands that many athletic budgets have been cut so the association has contracted with several transportation providers to offer discounts on convention travel. Those looking for a hotel roommate or someone to share a ride with can use a software package called SpaceShare that is available on the AVCA Web site. In addition, airfare discounts are available on Northwest, Continental and American, discounts on car rentals have been contracted with Hertz and SuperShuttle is offering discounts on transportation to/from your hotel and airport. Coaches are encouraged to visit the convention Web site for additional details.    

Recruiting consultant Dan Tudor will lead the pre-convention seminar "Mastering the Art of Volleyball Recruiting." Topics covered will include what the millennial generation wants, the seven mistakes you might be making, overcoming your prospects objections and the seven secrets to successful recruiting. Dan's session will be held from 9 a.m. - 4:30 p.m. on Wednesday, December 16. Also on December 16, the AVCA will host a golf tournament at Bay Palms Golf Course. Participants can choose to form their own team or be placed on a team by the AVCA. Prizes will be awarded to the winning teams, longest drive and closest to the pin. All of the convention details are now available at

The annual salary survey will be sent out during the first two weeks in September. All coaches are encouraged to participate so the results will be as representative as possible for each conference.

Jason reminded the committee to encourage coaches within their conference to renew their AVCA membership or join the association if they are not already members. A list of current AVCA members sorted by conference will be distributed to the committee. Committee members are asked to contact those coaches within their conference who are not members and ask them to join. The AVCA can provide promotional brochures, letters or any marketing materials needed. Please contact Amanda Brungs at if you need promotional materials mailed to you.  

A student membership is now available for current student-athletes who are interested in pursuing a volleyball coaching position after graduation. The discounted cost for the membership is $40 per year and the student members will receive all electronic publications including Coaching Volleyball magazine, all of the AVCA newsletters as well as access to the members only section of the AVCA Web site. This access will include being able to search for open jobs in the AVCA Career Center. In addition, student members will be eligible to apply for a scholarship to the AVCA Convention. There will be six scholarships available for the 2009 convention in Tampa. Information on student membership is available in the membership section of the AVCA Web site or by contacting Amanda Brungs at

Jason reminded the committee that schedules of Web cast matches for the upcoming season should be submitted to Leah Brock at Also, please remember to upload your season schedules in the AVCA system prior to your first match. Details will be sent to all members in the next couple of weeks. The AVCA needs poll voters for the upcoming season. Coaches in the Great Lakes, New England, New York, West or Midwest regions who are interested in being poll voter should contact Leah Brock at

The 30 Under 30 award was created to honor thirty of the up-and-coming volleyball coaches under 30 years old in the sport at all levels of the game. The nomination process for this award will be begin on Monday, August 17 and run through Friday, October 2. For more information on the award and how to make a nomination visit the awards section on the AVCA Web site.

Jason reported the AVCA Career Center job board is available on the AVCA home page. Jobs can be posted for a fee and AVCA members can view job postings for no charge. Members must login with their ID and password to access the postings. In addition, the AVCA has developed a "job seekers tool kit" for the career center which will provide salary information, cost of living index, tips for interviewing/resume writing and more. A calendar for coaches to post open dates is currently being developed. It is on the project list for the AVCA Web site but a target date for launch has not yet been set. In the interim, an "open dates" section on the AVCA forums is available for open date postings. The forums are located in the "Membership" section of the Web site. Jason will keep the committee updated on the progress of this project.


II.  AVCA Board Report

Becky attended the AVCA Board of Directors meeting in Provo this past May. She mentioned that during the meeting the board voted to extend the management agreement between the AVCA and IMG. Becky noted that since the original agreement was made in 2006 the association has improved in many areas including the convention, publications and benefits offered to members. Based on these improvements the board wanted to continue the relationship with IMG. IMG is also interested in getting into sand volleyball and is planning to put some resources into growing that sport.

During the board meeting Becky brought up the possibility of adding a "program membership" option to the current list of membership categories. A program membership would cover a certain number of staff members under one membership and would allow more assistants to become part of the association. Kathy and the board were open to the idea and will continue to discuss this as an option.    


III.  Dig for the Cure

Becky asked the committee to communicate with their conference coaches on holding an event in October to promote breast cancer awareness. The goal for DIII is to have 22 conferences participate and raise $120,000 for the cause. Any money raised can be donated to the preferred charity of the school or conference. Becky sent a list of event ideas to the committee following the meeting.


IV.   Rules Discussion

Tammy Swearingen encouraged the coaches to submit proposals on rules they would like to see changed. Tammy noted she was surprised by the lack of proposals submitted during the last rules cycle and asked the coaches to be more proactive in getting proposals submitted for the upcoming cycle. Proposals should be submitted by mid-October in order to be considered this year. Rules forms are available on the NCAA Web site. Please contact Tammy at if you have questions regarding the proposal process.


V.  Promoting Division III Volleyball

The committee discussed the importance of promoting DIII volleyball and the group felt like this was an area that would be a significant benefit to DIII programs. Becky suggested forming a subcommittee to find ways to promote DIII volleyball to high schools, clubs and the DIII volleyball community. Sam Lambert and Jonathon Penn volunteered to be on the subcommittee. It was also suggested that someone from DIII Hoops be included as well. Becky is looking for at least two more volunteers so anyone interested in serving on the subcommittee should contact her at


VI.  Budget Concerns

During the April meeting most coaches reported having their budgets cut somewhere between 2% - 10%. In some cases this resulted in lower per diems, using vans instead of buses for travel and several other cost savings measures. Becky asked the committee if anyone had any cost savings ideas they wanted to share. It was suggested that players could purchase their own warm-ups for the year and then keep them after the season. This saved the team money and the kids got to keep their warm-ups with their name on it. Becky encouraged the committee to continue sharing ways to save money.


VII. New Business

The committee had a lengthy discussion on the use of twitter by coaches. The rule currently allows organizations such as conferences and athletic departments to use twitter but restricts coaches from using it. Several coaches said their conferences have told them using twitter was illegal but there is still a great deal of confusion on the interpretation of the rule. After much discussion it was decided that Becky and Jen Bowman would draft a letter to the NCAA to request clarification on the rule.


The meeting was adjourned at 12:05 p.m. ET. The next Division III Head Coaches Committee meeting will be held at 11 a.m. ET on Thursday, September 10.    

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