May 13, 2010


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AVCA Division III Head Coaches Committee Meeting

Meeting Minutes

May 13, 2010 - 11 a.m. ET


Present: Becky Schmidt (Chair), Amanda Cuiffo (Great Northeast), Katrina Dagan (North Atlantic),  Jonathan Penn (Liberty), Don Perkins (NJAC), Alexa Keckler (Centennial), Randall Kreider (Commonwealth), Andrea Hoover (ODAC), Sam Lambert (SCAC), Tiffany Davis (ASC), Nicole Hess (MIAC), Kristen Ely (SLIAC), Bridget Sheehan (NCAC), David Kwan (Heartland), Tammy Swearingen (President's), Jill Jolliff (WIAC), Mark Massey (Northwest), Kim Kelly (UAA), Jason Jones (AVCA)


Not Present: Brett Allen (NESCAC), Bob Weiner (Little East), Dorothy Webb (NEWMAC), Bret Stothart (Commonwealth Coast), Steve Pike (SUNYAC), Kelly Greapentrog (Empire 8), Lisa Greiner (Independents & Skyline), David Shumaker (NEAC), Ray Bello (CUNYAC), Deana Jespersen (Pennsylvania), Margie Knight (Capital), Michele Zabinski (Freedom), Phil Pisano (AMCC), Lindsay Birch (USA South), Kandis Schram (GSAC), DeAnn Woodin (IIAC), Deb Zellers (Independents), Vicki Brault (OAC), Jeanne Hess (MIAA), Deb Kiick (CCIW), Jennifer Saylor (Midwest), Kathy Gebhardt (NAC), Dianna Graves (SCIAC)



I.   Roll Call

Becky asked the committee to respond back to her with the answer to the following: What is the service the AVCA provides that you appreciate the most?


II.  AVCA Update (Jason Jones)  

Jason reported the Team Academic Award nomination process would begin June 1 and end on June 30. An e-mail will be sent to all head coaches within the next two weeks that will provide details on how the nomination process will work. Information can also be found beginning June 1 in the "Awards" section on the AVCA Web site. Jason also reminded the committee that the nomination period for the AVCA Hall of Fame ends on Friday, May 14.

The AVCA is offering a 2 or 1 membership promotion for assistant coaches. College programs that have an assistant coach that renews a membership or signs-up for a new membership before July 1 can get a second assistant coach membership free. This offer is only available by submitting a paper membership sign-up form here

The 2010 AVCA Convention will be held Dec. 15 - 19 in Kansas City. Registration is scheduled to open August 18. Convention registration prices are the same as last year - $345 for a full registration package and $445 for the pre-convention seminar & full package. The weekend package went up slightly to $169. Hotel rates will be $124 + tax at the Marriott Downtown (headquarters), $114 + tax at the Crowne Plaza and $104 + tax at the Holiday Inn Aladdin. All three hotels are across the street from the Kansas City Convention Center and four blocks from the Sprint Center where the NCAA Championships will be played. The AVCA Convention Web site will be available August 18 and will provide the schedule of events, hotel reservation links, travel discounts and other details. Currently, the HCC meeting is scheduled on Wednesday, December 15 from 5:30 - 7 p.m. and the DIII General Meeting is scheduled from 9 - 10:30 a.m. on Thursday, December 16. This is a change from previous years.    

Jason announced this would be his final call as the primary AVCA staff contact for the committee. Since Ross Brown's (AVCA Asst. Executive Director) departure in February Jason has been working with both the DI and DIII committees. Kali Andress was hired on May 12 to fill the staff opening and she will take over as the primary contact for the committee going forward. Kali is the AVCA Events and Education Specialist. She has been an intern with the AVCA since last August and managed the golf tournament and auction at the Tampa convention. Kali can be reached at or 859-425-5075.   


III.   Sand Volleyball Update (Kathy DeBoer)

Kathy reported that at this time the DIII Management Council does not intend to add sand volleyball to the emerging sports list for DIII. A survey of DIII schools was conducted earlier this year and the results showed 13% of schools favored adding sand volleyball to the list of emerging sports and 7% would consider adding it. If 7% of DIII schools did actually add sand volleyball, sand would have more sponsoring schools than skiing, rowing, bowling, squash and several other sports.

Kathy asked the committee what direction the AVCA should take regarding sand volleyball on their behalf. Several committee members had questions or concerns they brought up. David Kwan said his school would love to add sand but he thought the cost would be prohibitive. Jill Jolliff said her school would likely not add sand because of the weather in Wisconsin. She felt that would be a disadvantage to her program along with cost concerns. Mark Massey asked about the need to recruit different athletes for both indoor and sand competitions. Kathy said initially she felt most programs would have their kids playing both sports but that could change over time. DI and DII will both have legislation to regulate how coaches can recruit sand players. For example, in DI there will likely be a rule in place that a student-athlete who signs for sand can't play indoor for a certain period of time unless she counts against your indoor scholarship total. Mark also asked about staffing and how schools with both sports would split coaching duties. Kathy felt initially coaches would likely crossover and coach both sports but that would likely change over time. A rule in DI that will be voted on in January allows schools with both indoor and sand teams to hire an additional staff person.

Becky brought up a concern of some DIII coaches that DI schools will start taking kids who would normally go to DIII schools to fill out their sand rosters. Sand players are generally smaller and better ball handlers which describe many volleyball players at the DIII level. Kathy noted that coaches should consider the short term and long term impact of the sand game. In the short term sand volleyball will create changes in how decisions are made in staffing, recruiting and managing your program. In the long term Kathy believes the sport will be stronger and create greater participation opportunities with the addition of the sand game. She noted that kids gravitate to the sports with more playing opportunities and the addition of sand would create that for volleyball. Kathy predicts that if sand is added, volleyball will become the #1 participation sport for girls within 5 years.

Playing seasons and the number of competition dates would vary by division so DIII could be different from what will be in place for DI and DII. The championship structure for sand would depend on the number of participating programs in all divisions. There would need to be 40 participating schools in the sand game in order for the NCAA to sponsor a championship.

Kathy asked the committee for direction on whether the AVCA should begin promoting the sand game now for DIII or wait before pushing forward when the timing would be better. After some discussion the committee felt it would best to wait a year or two before going forward. The committee requested that the AVCA write a position paper to distribute to DIII coaches that could be discussed at the DIII General Meeting at the AVCA Convention in December. Coaches could then have further discussions with their athletic directors when returning to the office prior to the January 2011 NCAA meeting. Kathy will draft the position paper and send to Becky for distribution.    


IV.  Community Service Initiative (Becky Schmidt)

Becky announced that a survey would be going out to DIII head coaches this week to collect information about community service initiatives that have been implemented by individual schools. Becky encouraged the committee to contact their conference coaches and ask them to participate so the good work done by DIII can be tracked and reported.


V.  Strategic Thinking Discussion

 Due to the lengthy discussion of previous items the committee ran out of time to talk about strategic planning. Becky asked the committee members to e-mail her answers to the following questions:


•·   What would you like the HCC to accomplish by next year's convention?

•·   What are the long-term goals and objectives for this committee?

•·   What can the AVCA do to serve DII coaches more effectively?

•·   How will we know that we are accomplishing our goals?  

The responses will be discussed during a future call.


The meeting was adjourned at 12:09 p.m. ET. The next Division III Head Coaches Committee meeting will be held at 11 a.m. ET on Thursday, August 12.    

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