Wednesday, September 7, 2011


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Division I Head Coaches Committee Meeting Minutes

Wednesday, September 7, 2011

11:30 a.m. - 12:30 p.m. (EST)

Call led by Kevin Hambly, Division I Representative, University of Illinois


1.  Updates on Communication with NCAA Division I Committee (Kevin Hambly)  

Kevin gave an update on the legislative proposals discussed during the previous call as follows:

  • 2011-30: To deregulate the restrictions on telephone calls and electronically transmitted correspondence. Kevin reported that based on the results from a straw poll sent to coaches 79 voted to support the proposal and 54 were against. Kevin mentioned that in order to take action on a proposal at least 75% - 80% of the votes should be on one side. Thus, no action was taken on 2011-30 due to a lack of support.   
  • 2011-33: In women's basketball, women's sand volleyball and women's volleyball, to eliminate the limitation on the number of evaluations per prospective student/athlete. A letter was sent to the DI Volleyball Committee chair with rationale to support this proposal.
  • 2011-37: To specify that electronic correspondence (e.g., email, instant messages, facsimiles, text messages) may be sent to a prospective student-athlete (or the prospective student-athlete's parents or legal guardians), provided the correspondence is sent directly to the prospective student-athlete (or his or her parents or legal guardians) and is private between only the sender and recipient (e.g., no use of chat rooms, message boards, posts to "walls"). A letter was sent to the DI Volleyball Committee chair with rationale to support this proposal.
  • 2011-50: In sports other than basketball and football, to specify that an institution may subscribe to a recruiting or scouting service involving prospective student/athletes, provided the service is made available to all institutions desiring to subscribe and at the same fee rate for all subscribers; further, to specify that an institution is permitted to subscribe to a service that provides scholastic and/or non-scholastic video. In basketball and football, to eliminate the restriction on subscribing to a service that includes access to non-scholastic video. A letter was sent to the DI Volleyball Committee chair with rationale to support this proposal.


2.  Update on 2010-108 (Kevin)

This proposal requires the DI Volleyball Committee to award first and second round bids to any top 16 seed that is willing and able to host regardless of region, flights and location. It is now possible to have several schools clustered in one area of the country to host these first and second round matches. The question was raised about the cost savings measures being implemented by the NCAA and how this proposal meets those goals. For example, under this proposal Hawaii and three west coast schools could be selected as hosts which would increase travel costs for many schools. Kathy noted after the call that the cost ramifications have not been discussed publically but appears to have taken a secondary role in regard to this proposal.   


3.  Recruiting Task Force Update  (Tonya Johnson)

Tonya reported on the survey results from the question sent out to coaches regarding recruiting calendar options. The survey asked coaches if they were satisfied with the current recruiting calendar or if they thought changes needed to be made they were given three options for change. Tonya reported the results were split almost 50/50 with coaches wanting to keep the same calendar versus making a change in the dates. Tonya is going to work on rewriting the question and then send the revised version back out to coaches for feedback. If a consensus is reached the RTF will then seek a conference to sponsor the legislation.


4.  Marketing Sub-Committee Update (Alma Kovaci)

Alma reminded the HCC a series of webinars will be coming out this fall. The first will be held on scheduling to maximize your RPI which will be held on September 19. There are plans for two more webinars in October and one more in November. All of these webinars are free and more details will be available soon.


5.  Sand Volleyball Sub-Committee Update (Todd Dagenais)

Todd reported it is likely the first sand championship will be held in conjunction with the NCAA Men's Championship which will be hosted by USC. It looks promising the USC sand facilities will be available in time for the championship date.

There is currently legislation being written on the selection of pair teams. After that legislation is completed the parameters of the championship should be in place.  

Kevin reported this will be Todd's last meeting as chair of the Sand Sub-Committee. Nina Matthies will be taking over the sub-committee going forward. Kevin thanked Todd for his work in getting the foundation for sand volleyball developed. 


6.  Rules about Recruiting for Sand (Kevin)

Kevin has received reports that some schools with sand programs have had three recruiters out at different events. He noted the rule is that if a sand coach is out recruiting at an indoor event a school can have three coaches out but it does count as part of the 80 allowable days. If the sand coach is recruiting at an outdoor event then it counts as part of the 20 allowable days. If coaches are unhappy with this rule Kevin reminded the committee that changes to the rule must come from a proposal submitted by a conference.


7.  Update on DI Volleyball Officials Assessment Process (Kevin)

The NCAA will be sending out information to all coaches regarding a new process for official's assessment.


8.  AVCA Update (Jason Jones)

Jason reported that AVCA Convention registration is now open. The convention will be held Dec. 14 - 18 in San Antonio. The headquarters hotel will be the Grand Hyatt located on the Riverwalk. Registration information, hotel reservation links, a convention schedule and all of the convention details can be found on AVCA site or by clicking here.

Jason reported there is a company calling themselves "AVCA Convention Housing Services" that is contacting some coaches and speakers offering to book their convention hotel room at the Grand Hyatt and possibly other hotels. Jason warned this company is a fraud and is trying to get credit card information. This group is based in Las Vegas and charges the credit card but doesn't actually make the reservation as they have no affiliation with any hotel.  Jason reminded the committee to not give their credit card information to anyone soliciting hotels in San Antonio. The AVCA does not contract with anyone to market hotel rooms in San Antonio. Reservations can be made safely and securely in AVCA Convention hotels by clicking here and using the online link or by calling the reservation number listed.  

All AVCA member head coaches should have received the annual salary survey during the last week of August. This year the salary survey has been combined with the programs benefits survey. This will make the salary survey a few questions longer but will require coaches to only complete one survey. Jason asked the committee to please encourage their conference coaches to participate.

The Coaches4Coaches Scholarship is available again this year to eight current college students who are interested in getting into the coaching profession. The scholarship allows the recipient to attend the AVCA Convention and have the registration fee and hotel accommodations covered. The deadline for applications is 5 p.m. ET on Friday, October 7. For more information please click here.  

Applications are now being accepted for the Minority Coaches Scholarship. This scholarship covers up to $800 of travel costs and hotel accommodations as well as registration to the AVCA Convention. The scholarship is available to first-time convention attendees who are female minority coaches interested in pursuing coaching positions at the collegiate level. The deadline for applications is 5 p.m. ET on Friday, October 7. For more information please click here.   


9.  Next committee call, Wednesday, October 5, 2011 at 11:30 a.m. (ET)


10.  Roll Call                                                               

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