Wednesday, November 9, 2011


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Division I Head Coaches Committee Meeting Minutes

Wednesday, November 9, 2011

11:30 a.m. - 12:30 p.m. (EST)

Call led by Kevin Hambly, Division I Representative, University of Illinois


1.  NCAA Division I President's Reform Agenda Update (Kathy DeBoer & TJ Meagher)  

TJ began the discussion by reviewing potential changes to existing rules. This included academic performance requirements, transfer requirements, initial eligibility requirements and cost of attendance which would allow student-athletes receiving a scholarship to receive additional athletic aid up to the full cost of attendance or $2,000, whichever is less. TJ felt one change that would have a significant impact on volleyball coaches is the opportunity to offer multi-year grant-in-aids. This proposed change would allow a coach to offer a scholarship for up to four years instead of the current yearly renewal system. TJ believes a four year offer will likely become the industry standard and will make it more difficult for coaches to help kids move on when recruiting mistakes are made.

Kathy updated the head coaches committee on the work of the NCAA Resource Allocation Group and noted she felt there was a weakening of resolve in supporting some of the proposals that were part of the original plan. This includes cutting competition dates in the non-traditional season. Members of the Resource Allocation Working Group have received a lot of feedback from coaches' associations and the SAAC and based on that input are reviewing their proposals again to make sure they are fair to all sports and are on target with the mission of the group.  

Kathy noted this is the time for coaches to contact their Athletic Directors, Presidents, SWAs and SAAC reps to push the agenda for volleyball. The following are the points of emphasis to use for discussion when talking to these administrators and student-athletes: 

 1. Six single semester team sports (Volleyball, Soccer, Field Hockey, Softball, Women's Lacrosse and Cross Country) are losing all competitions in their non-championship season, while individual single semester sports are allowed to compete year round. In addition, two semester sports have seasons that are longer than these team sports including both the championship and the non-championship segments. Why?

 2. These six team sports involve over 30% of the women competing in DI and only 7% of the men. While not intentionally targeted at women's sports, the impact on women students-athletes is much greater than on male student-athletes.

3. The last two years the membership, through the legislative process, has taken all of the excess spending out of these competitions, so the savings from eliminating them are minimal (under $40,000 for all six sports combined).

4. Student-athletes overwhelmingly oppose cuts to competitive opportunities.


The following is a "To Do" list for all head coaches:


1. Write a letter, e-mail or memo to Kathleen McNeely, and ask her to circulate to the Resource Allocation Working Group.

2. Speak with your direct report and ask for their support. If they give it, ask if they will write a letter, memo or e-mail or call someone on the working group.

3. Speak with your campus SAAC rep. Give them the talking points and ask them to write a letter, memo or e-mail giving the opinion of student-athletes.

A roster of the Resource Allocation Working Group and their contact information will be sent to all head coaches. Kathy noted decisions on proposals will be made by the end of the year so coaches must take action now to make a difference.            


2.  Recruiting Task Force Update  (Tonya Johnson)

Tonya reported the RTF recently held a call with the primary focus to simplify the choices available in the recruiting calendar survey. The RTF is planning to send out another survey with three choices for the recruiting calendar one of which will be "no change." Tonya mentioned this survey would go out very soon. The next RTF call is scheduled for November 15 and the RTF hopes to get the details finalized during that meeting. Tonya asked that anyone who has recruiting issues they would like the RTF to address to contact her at  


3.  Marketing Sub-Committee Update (Alma Kovaci)

Alma reported that three webinars have been completed this fall on "Scheduling to Maximize Your RPI," "Optimizing Your Chances of Becoming a First or Second Round Site," and "The Game Plan: Selling and Marketing Before You Know Your Status." All of these webinars were free to AVCA member coaches.

Information on marketing the preliminary rounds of the tournament was sent to the head coaches and administrators of the top 40 programs to share with their marketing staff to help them prepare for hosting tournament play. The groundwork for developing a marketing plan is in place with the assistance of Mary Eiland of the NCAA. Alma also noted on the site under the "Championships" tab there is a marketing guide for preliminary round match hosts.


4.  Sand Volleyball Sub-Committee Update 

Jason informed the committee that plans for USC to host the collegiate sand championships have fallen through. The President of USC did not want sand court construction being done on campus during their finals week so USC is no longer an option to host the event on campus. Shortly after this news was received the sand committee developed an RFP that went out to the 15 schools participating in sand play this coming season and other groups that had expressed an interest in hosting. The committee received 3 proposals from interested groups and 0 proposals from participating schools. The sand committee had a call on November 7 to discuss the proposals and decided on Gulf Shores, Alabama as the site of the 2012 sand championships. With this change there will no longer be a host school automatic bid so all four participating teams will be at-large selections. More details will follow as the planning for this event moves forward.


5.  Division I Conference Volleyball Administrators Included on Meeting Minutes Distribution List (Jason Jones)

Kathy recently received a call from Sherri Booker who is the Atlantic Sun volleyball administrator. During the call Sherri asked if the volleyball administrator from each conference could be included on the committee meeting minutes distribution list. No one on the committee had an objection so the conference volleyball administrators will be included in the distribution going forward. Jason asked each committee member to e-mail him the name and e-mail address for the volleyball administrator in that conference. Jason's e-mail is    


6.  AVCA Update (Jason Jones)

Jason reminded the committee that convention registration will be open until November 30. No more registrations or match ticket purchases can be made after that date. After November 30 coaches can register onsite in San Antonio beginning at 4 p.m. on Tuesday, December 13. Convention hotels are nearly full so Jason encouraged anyone who hasn't already made their hotel reservations to do so as soon as possible. Hotel reservations can be made by clicking here. Registration information, a convention schedule and all of the convention details can be found by clicking here.

Jason updated the committee on the Division I meetings at the convention as follows:

DI Head Coaches Committee Meeting     2:45 - 4:15 p.m.          Wednesday, Dec. 14

DI Conference Meetings                           4:30 - 7:30 p.m.          Wednesday, Dec. 14

DI General Meeting                                  8 - 10:30 a.m.             Thursday, Dec. 15

DI Head Coaches Committee Meeting*   1 - 2:30 p.m.               Friday, Dec. 16

*Kevin Hambly will determine if this meeting will be held.

The NCAA has set the semifinal match times at 6 p.m. and 8:30 p.m. on Thursday, December 15. The championship match will begin at 7:30 p.m. on Saturday, December 17.  

The AVCA is again this year hosting a Talent Showcase at the convention. This recruiting event will be for high school sophomores, juniors, seniors and two-year college players. The showcase will be held from 8:30 - 11:30 a.m. on Sunday, Dec. 18. Coaches planning to attend the showcase are asked to pre-register by clicking here. All coaches who pre-register will receive player profiles prior to the event.  

The Division I Salary & Program Support Survey has closed. Participation among DI head coaches was 68%. The results are being tabulated now and results will be distributed to those coaches that participated in November.

The Division I awards program nomination period will be from November 21 - 28. All head coaches will receive an e-mail that will provide details on the nomination process. Coaches can also find information when available by clicking here

The AVCA has signed Wilson as the official sand ball of the association.

Jason encouraged the committee to support the Coaches4Coaches scholarship program. To get more information and make a donation please click here.


7.  Next committee meeting at AVCA Convention, Wednesday, December 14, 2011 at 2:45 - 4:15 p.m. (CT) in Room 214A of the Henry Gonzalez Convention Center


8.  Roll Call                                             

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