Wednesday, February 6, 2013


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Division I Head Coaches Committee Meeting Minutes

Wednesday, February 6, 2013

11:30 a.m. - 12:30 p.m. (EST)

Call led by Lyndsey Oates, Division I Representative, University of Northern Colorado


1.  NCAA Survey (Lyndsey Oates)  

Lyndsey reminded the committee to complete the NCAA survey that was sent to all AVCA member Division I head and assistant coaches on February 5. This feedback will be used by the NCAA Rules Working Group to determine preferences for the initial start date(s) of recruiting communication, off-campus contacts and official visits. The deadline to complete the survey is February 15.


2.  Legislative Changes (TJ Meagher)

TJ reviewed a summary document of proposed legislative changes. That document was sent to the committee and will be sent to all AVCA DI member head coaches. These proposals are currently in the 60 day override period. TJ noted there has been little activity to override anything so far according to his sources. Coaches can find the details of each proposal on the summary document. 

TJ also mentioned there is a second wave of possible rules changes coming on the recruiting calendar. The intent of the changes would be to simplify the calendar by establishing dead periods on Thanksgiving Day and the Friday after, December 24 - 26, surrounding the coaches association's national convention, and surrounding the NCAA National Championship. A document will be sent to all AVCA member DI head coaches that provides additional details. The AVCA is not seeking feedback at this time but will request input after the NCAA clarifies a few issues.     


3.  College Coaches Coaching Club (Lyndsey Oates/Kathy DeBoer)

The committee had a lengthy discussion on the college coaches coaching club rule interpretation that was published in November 2012. The premise of the rule is that college coaches are not allowed to recruit for their school while coaching a club team. The rule is not new but many coaches were unaware of the interpretation that was published. Due to many college coaches already under contract to coach a club team there are currently numerous violations occurring around the country.

The committee discussed numerous ways to address the issue. This included a gentlemen's agreement to not turn each other in, splitting the cost of a coach attending a club event 50/50 between the club and school, and seeking legislative relief. Kathy noted there is a 2 year moratorium on legislation so legislative relief would not be an option in the short term. It was decided that Kathy would call the NCAA and investigate the possibility of getting a waiver of this rule through May 2013. Kathy will also call other coaches associations to get their feedback on how they are handling the issue. In addition, Kathy will seek clarification from the NCAA on how they define a coach performing a dual role and what constitutes an "event." An update will be given during the next call. 


4.  Recruiting Task Force Update  (Matt Ginipro)

Matt has taken over the chair duties of the RTF from Tonya Johnson. Matt noted the group is in the transition phase and will begin meeting soon. One of the first projects the RTF will take on is to develop educational pieces on the legislative changes that will be implemented.


5.  All-Region Awards/Regional Realignment Update (Lyndsey Oates)

Lyndsey reported the AVCA is working on the regional awards process for all divisions. The AVCA has contacted several of the other coaches associations to gather information on how their awards process is managed. Regional alignment will likely not be changed at this time. Any changes that are implemented will involve the process. More information will be given to the committee during the March call.


6.  Marketing Sub-Committee Update (Jaime Gordon)

Jaime reported that total tournament attendance was 143,569 which was up 7% over last year and a new overall attendance record. The first and second round matches were up 6.5% and the championships were up over 22%. The regional matches were down about 2% from last year. Kathy noted television ratings were down for the semifinals and finals from the previous year.

The sub-committee is continuing to explore ways to help with opening round promotions. Jaime also mentioned the NCAA is looking at different pricing options for ticket packages such as a student ticket rate. Other bigger picture issues being discussed are tournament format, tournament location, how to best present volleyball on television, and coaches giving more accessibility to star players.


7.  Sand Volleyball Sub-Committee Update (Lyndsey Oates)

Lyndsey told the committee she or Kathy would keep them updated on anything significant happening with sand but a sub-committee update would not be included in calls going forward. The Sand Committee has their own calls to discuss issues relevant to that sport. It was noted minutes from those calls and other information on the sand game are available on the AVCA site.


8.  Women/Family/Life Balance and Coaching Update (Arlisa Williams)

Arlisa announced that Susie Johnson, Cathy George and Joe Getzin (who will represent dads) have joined her to make up the group. Arlisa is seeking volunteers to serve as mentors to help other coaches juggling the demands of parenting and coaching. She is looking for volunteers from all stages of parenting from newborns to teenagers. Please contact Arlisa at if you are interested in being a mentor. The group will be developing a blog that will incorporate recommendations for how to include more time for children and spouses into a daily schedule.   


9.  AVCA Update (Jason Jones)

Jason reminded the committee that registration for the AVCA Spring Conference is now open. The format of the spring conference has changed this year as there will be a Spring Conference East and Spring Conference West. Spring Conference West is May 2 - 4 on UCLA's campus and will be held in conjunction with the NCAA Men's DI/DII Championship. Spring Conference East is April 26 - 28 on the campus of MIT in Boston and will be held in conjunction with the NCAA Men's DIII Championship. Both events will feature Al Scates and Mike Hebert as keynote speakers. The early registration discount rate of $239 will be available until March 22. A $20 per person registration discount is available for groups of 2 and a $40 per person discount is available for groups of 3 or more. More information can be found by clicking here.

The AVCA is currently conducting a summer camp webinar series. The webinars include How to Market Your Camp by Anne Kordes, Hiring and Training Staff by Mike Gawlik, and How to Create a Great Camp Experience by Don Hardin. Webinars are $9.99 each or $19.99 for the series of three. All webinars are recorded for those that can't make the time or date of the presentation. More information on the summer camp webinar series can be found by clicking here.

The nomination period for the 30 Under 30 Award is now open. This award recognizes 30 of the up and coming coaches 30 years old and younger. Coaches are encouraged to nominate anyone they think is deserving of the award. The nomination deadline is February 15. For more information please click here.

The AVCA website recently underwent a facelift. The site has a little different look as well as some changes to the navigation features. Members are encouraged to visit the site here.  


10.  Next committee call Wednesday, March 6, 2013 at 11:30 a.m. ET


11.  Roll Call                                                               

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