Wednesday, October 2, 2013


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Division I Head Coaches Committee Meeting Minutes

Wednesday, October 2, 2013

11:30 a.m. - 12:30 p.m. (EST)

Call led by Lyndsey Oates, Division I Representative, University of Northern Colorado


1.  NCAA Division I Restructuring (Kathy DeBoer)

Kathy reported there is some discussion going on regarding the possibility of a restructuring in Division I. There is a meeting on October 29 among the NCAA Board of Directors and stakeholders to begin creating a plan for how DI might be restructured. Further conversation will take place at the NCAA Convention in January 2014. At this point Kathy doesn't think the big five conferences will leave the NCAA but it is possible they could form their own division.

A document was distributed to the committee that outlined ideas for more significant involvement of coaches associations in NCAA governance. This would include giving coaches associations the authority to sponsor legislation, have AVCA staff or representatives serve on NCAA committees, and create a channel for the expedited handling of non-controversial sport-specific legislative details.


2.  NCAA Rules Update (Kathy DeBoer)

Rules changes are done in two year cycles and 2014 will be a rules change year. Kathy mentioned that all head coaches should have received an e-mail from the NCAA in mid September with a link to submit rules change ideas. A survey will then be sent out in late October or early November for coaches to provide feedback on the proposals submitted. The Rules Committee will meet in January to discuss all proposals and feedback received.


3.  Sand Volleyball Update (Kathy DeBoer)

Kathy updated the committee that 38 sand volleyball programs are confirmed for next spring and she expects 4 - 6 more to declare within the next few months. This expected growth will put sand volleyball past the 40 threshold needed for the NCAA to begin sponsoring the championship. Kathy recently traveled to NCAA headquarters and met with the Emerging Sports Committee to get the process started for NCAA sponsorship including developing legislation for funding the championship. Kathy believes 50 - 60 schools will be playing sand volleyball by 2015.


4.  Legislative Issue - Prospects Visiting Campus During an Event (TJ Meagher)

TJ discussed the issue of prospects making unofficial campus visits during an event in the school's area such as visiting during a club volleyball tournament. The prospect can only visit campus prior to the event actually starting and the coach is expected to inform the prospect of this rule. TJ asked the committee for feedback to determine if coaches thought this rule was being frequently violated. The committee had little feedback and didn't think this was a significant problem. 


5.  Marketing Sub-Committee Update (Jaime Gordon)

Jaime reported that in late October an opening round host school watch list will be released. This list will include schools in the RPI top 30, Pablo top 30, and AVCA Top 25 Poll. The schools on the list will receive a document prepared by the NCAA to assist them in pre-marketing the opening rounds. The AVCA will send an e-mail to members requesting that schools in the same area as the host school assist in marketing the opening rounds as well. Jaime mentioned there is now a $5,000 guarantee to be a host school which allows some flexibility in ticket packages such as discounts for student tickets or groups.

Also at the end of October a document prepared by the NCAA will be sent to the four regional host schools with ideas on pre-marketing the regional matches. Schools within a 200 mile radius of the host school will be asked to assist with the pre-marketing as well.

Jaime asked the committee to spread the word when the host school watch list is released to make sure all nearby schools know of the plan to assist with marketing the championships. 

Coaches are encouraged to contact Jaime at if they have any issues or questions they would like the sub-committee to discuss.


6.  AVCA Update (Jason Jones)

The AVCA Convention will be held December 18 - 22 in Seattle. Coaches are encouraged to register by the November 1st early registration discount deadline in order to save money on their registration package. Hotel rooms are currently 60 - 70% full so coaches are encouraged to make their reservations soon. Match times for the NCAA Championships are 4:30 p.m. and 7 p.m. PT for the semifinals on Thursday, December 19 and 6:30 p.m. PT for the finals on Saturday, December 21.  More information on hotel rates, registration pricing packages and a preliminary schedule can be found by clicking here

The following is the Division I meeting schedule at the convention:

Division I HCC Meeting                 2:45 - 4:15 p.m.          Wednesday, Dec. 18

Division I Conference Meetings   4:30 - 7:30 p.m.          Wednesday, Dec. 18

Division I General Meeting           8 - 9:45 a.m.               Thursday, Dec. 19

Division I HCC Meeting                 1 - 2:15 p.m.               Friday, Dec. 20

The AVCA is again hosting a recruiting event for college coaches called the AVCA Talent Showcase. This recruiting event is for high school and two-year college players. There are three waves of participants and an expected 270 total student-athletes. Each wave lasts for 90 minutes with a breakdown of 8 - 9:30 a.m., 9:30 - 11 a.m. and 11 a.m. - 12:30 p.m. Coaches planning to attend this event should book their travel for late Sunday afternoon.

Lyndsey's term as the Division I representative on the AVCA Board of Directors ends on December 31. Those interested in running for that position may submit nominations and a questionnaire until Wednesday, October 9. The election period will take place October 14 - 21. Division I representative is a three year term. Anyone interested in this position is asked to contact Kathy DeBoer at or 859-219-3554 for more information. 

The nomination period for the Under Armour All-America program is October 11 - 21. The high school coach of the nominee must be an active member of the AVCA in order to be considered. Any college coach that believes they have a recruit that is an All-American candidate is asked to contact the high school coach and make sure the student-athlete is nominated. For more information please click here.

Scholarship applications for the Minority Coaches Workshop at the AVCA Convention are now available by clicking here. These scholarships are funded by a grant from the NCAA and cover the convention registration fee and most travel expenses. Those interested should complete the application by the October 11 deadline.

Applications for the Coaches4Coaches Scholarship are now available. This scholarship is for aspiring coaches who would be attending their first AVCA Convention. The scholarship covers registration fees and most travel costs. There will be (10) scholarships available this year. The deadline for applications is October 11. For more information and to download the application please click here.


7.  Next committee call Wednesday, November 6, 2013 at 11:30 a.m. ET


8.  Roll Call                                                               

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