September 10, 2007
Present: Jeanne Hess (Chair), Jen Bowman (NESCAC), Jolie Ward (Little East ), Chad Braegelmann (Commonwealth Coast), Jamie Marcoux (Great Northeast), Dave Hildebrandt (Independents), Lisa Gallagher (Independents & Skyline), Jonathan Penn (Liberty), Bridget White (NJAC), Deana Jespersen (Pennsylvania), Alexa Keckler (Centennial), Randall Kreider (Commonwealth), Robin Pietryk (USA South), Sam Lambert (SCAC), Jason McAden (ASC), Michelle Blaeser (MIAC), Jennifer Walker (IIAC), Deb Zellers (Independents), Vicki Brault (OAC), David Kwan (Heartland), Tammy Swearingen (President's), Deb Schulman (WIAC), Jennifer Saylor (Midwest), Kathy Gebhardt (NAC), Rick Swan (Independents), Dianna Graves (SCIAC), Mark Massey (Northwest), TJ Meagher (AVCA Legislative Representative), Jason Jones (AVCA)
Not Present: Paul Dill (NEWMAC), Cathy Markowski (North Atlantic), Steve Pike (SUNYAC), Roger Worsley (Empire 8), David Shumaker (NEAC), Margie Knight (Capital), Michele Zabinski (Freedom), Phil Pisano (AMCC), Bill Rogers (ODAC), Kandis Schram (GSAC), Tom Ackerman (SLIAC), Bridget Sheehan (NCAC), Becky Schmidt (MIAA), Deb Kiick (CCIW)
I. NCAA Legislative Interpretation
TJ Meagher, the AVCA Legislative Representative, updated the committee on the interpretation of Bylaw 18.104.22.168 - Activities Not Involving Institution's Staff as it relates to Tryout Exceptions. This bylaw states the following:
"The use of a member institution's facilities for physical activities by a group that includes prospective student-athletes shall not be considered a tryout, provided the institution's athletics department staff members or representatives of its athletics interests are not involved in the conduct, promotion or administration of the activity (other than activities incidental to supervising the use of the facilities) and are subject to all applicable NCAA recruiting legislation."
TJ explained that if a school hosts a volleyball event on their campus and has prospects that will be participating in the event, the staff at the host school can not be involved in the operations of the event. This includes activities such as working the scorers' table, selling apparel, working concessions or soliciting teams for the event. Any staff member on the host school payroll must adhere to this rule. The rule is in place because in theory a school could host a junior's volleyball event every weekend and gain a recruiting advantage over other schools that could not provide the same events.
The volleyball coach at the host school may still supervise the use of the facility (for example, opening and closing the building) without any rules violation. The coach is also allowed to recruit at the event as they would any other volleyball tournament.
TJ noted that a DIII coach who is also a club coach would still be subject to NCAA rules even though their club team may be hosting the event. By virtue of their employment with the host school the coach must abide by NCAA rules regardless of their role with the club team.
Several committee members expressed concern with this interpretation because many volleyball coaches use these junior volleyball events as fundraisers for their team or school. TJ suggested that if enough coaches were interested in getting the rule changed that they should get organized and work with their conferences to get this regulation amended. It is too late to make a change for this year but it is possible the rule could be changed for next year. Several members of the committee volunteered to work together on getting support from their conference and are going to work on researching the timeline for bylaw changes. This group will give a status report to the committee during the October meeting.
Anyone who would like further interpretation of this bylaw or has any other questions can contact TJ at the following:
TJ Meagher - AVCA Legislative Representative
University of Houston
II. Membership Update
As of September 10 the AVCA had 4,294 members and is growing at about 70 - 80 members per month. Membership among DIII head coaches has grown from 319 in August to 329 in September which puts the total membership percentage at 79.2%. Our goal is to have 80% of DIII head coaches as members of the AVCA by October 31. Jeanne asked the committee to continue being proactive in recruiting conference coaches to be members of the association.
The committee was asked to share with potential AVCA members that in order for a coach or player to be eligible for AVCA awards the coach must be a member by October 9.
Jason noted that AVCA membership brochures are available to anyone who would like to send them out to conference coaches. If you would like membership brochures mailed to you please contact Jason as firstname.lastname@example.org and let him know how many you need and where to mail them.
III. AVCA Report
Jason reported that convention registration opened on August 20 and encouraged all coaches to register and spread the word within their conference. The early bird registration deadline is November 2 so all coaches should register prior to that date in order to save up to $150 off their registration fee. The convention will begin on December 12 with the Pre-Convention Seminar led by Bill Neville and Kathy DeBoer. The DIII coaches meetings are scheduled as follows:
DIII Head Coaches Committee Meeting Thursday, Dec. 13 8 - 9:30 a.m.
DIII Coaches General Meeting Friday, Dec. 14 9 - 10:30 a.m.
DIII Head Coaches Committee Meeting Friday, Dec. 14 12:30 - 1:30 p.m.
The AVCA will be hosting a talent showcase at the convention for uncommitted and unsigned high school juniors and seniors. This recruiting event will be held from 9 a.m. - Noon on Sunday, Dec. 16 so please keep this in mind as you make convention travel arrangements. The NCAA had granted an exemption for coaches to participate on this date.
The first DIII AVCA Web Cast Match of the Week was held on September 5 between New Jersey City and Stevens Institute of Technology. The promotion of the match and the broadcast went well so we are off to a good start with this project. The September 14 match between Juniata and Washington University was scheduled to be the next match of the week but that match will now not be Web cast. Thus, the October 16 match between Redlands and La Verne is next on the schedule. If any coach would like to make a suggestion for adding a match to the schedule for this season please contact Dianna Graves at email@example.com. Dianna will also be sending out an e-mail to get feedback on possible matches as well.
The audio recording and PowerPoint presentation from the "Making Volleyball Statistics Simple" Web seminar is now available in the Coaching Education section on the AVCA Web site. In addition, the PowerPoint presentation from the "Options for Video Streaming" Web seminar is also available in the Coaching Education section. These are excellent resources of information for anyone who is interested in those topics.
The first regular season DIII poll will be released on Tuesday, September 11. Mark Massey participated in the pre-season conference call for DIII voters and reported the call went very well and felt it was helpful in getting the voters better prepared for the season.
All DIII coaches are encouraged to send a list of any Web cast matches they have to Leah Brock at DIII@avca.org. Also, Leah has been having problems getting conference player of the week winners reported to the AVCA. She asked that a coach from each conference please submit the conference player of the week winner to her so she can include that information in the DIII Facts on File.
The AVCA will be sending out the annual Salary Survey in late September or early October. All coaches are encouraged to participate in order to make the results as accurate as possible.
IV. 2007 Initiatives and Continuing Conversation
Jeanne asked the committee to continue to brainstorm on any ideas or goals they have for the committee to work on during the upcoming year.
Anyone who would like to submit a story idea for AVCA At the Net or Coaching Volleyball magazine should contact Rick Capone at firstname.lastname@example.org. The AVCA is interested in including more articles on DIII volleyball when possible and encourages DIII coaches to become more involved in submitting article ideas. Any DIII coach who is working with a high school or club team can submit an article on that topic as well.
The AVCA did receive a grant from the NCAA to conduct minority coaches workshops during the 2007-08 school year. Any coach who has a suggestion for a workshop location or program idea can contact Jason Jones at email@example.com. Jason will pass your suggestion on to Deitre Collins-Parker who is the chair of the Minority Coaches Committee.
The meeting was adjourned at 11:50 a.m. ET. The next conference call is scheduled for Monday, October 8 at 11 a.m. ET.